Senior Administration Officer Are you highly organised, reliable, and someone people naturally trust to keep things running smoothly? This is a unique opportunity to step into a Senior Administration Officer role supporting a progressive Global Chief Financial Officer and Company Secretary in a privately owned, high-growth organisation with operations across Australia, Canada, the US and the UK. We are open to candidates from a range of backgrounds — including retail, hospitality, operations, logistics, administration, or project coordination — who bring strong organisational skills, sound judgement, and a proactive mindset, along with a stable work history that reflects reliability and career growth. ABOUT THE ROLE Reporting directly to the Global CFO, you will play a key role in ensuring the smooth day-to-day operation of the CFO’s office. You will provide high-level administrative, coordination, and organisational support, helping manage priorities, streamline workflows, and keep things operating efficiently. The CFO is highly progressive and embraces emerging technologies and AI to improve decision-making and productivity, making this an ideal opportunity for someone who enjoys working smarter and continuously improving how things are done. WHAT YOU’LL BE DOING * Provide high-level administrative and coordination support to the Global CFO and Company Secretary. * Manage a complex, international calendar across multiple time zones, proactively resolving conflicts and prioritising effectively. * Coordinate domestic and international travel, including flights, accommodation, visas, itineraries and key meetings. * Support inbox and correspondence management, including drafting communications where appropriate. * Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication. * Maintain accurate, organised, and confidential records and documentation. * Identify opportunities to improve processes and adopt technology and AI-enabled tools to enhance efficiency. ABOUT YOU You may already be working in administration, team support, office coordination, customer service, operations, or a similar role in a fast-paced environment where organisation, communication, and problem-solving are essential. We’re looking for someone who is dependable, detail-oriented, emotionally intelligent, and comfortable working with senior stakeholders. You’ll bring: * A strong track record of reliability and performance in administrative, coordination, customer-facing, or operational roles. * A stable and credible work history that demonstrates commitment, professional growth, and the ability to take on increasing responsibility over time. * Excellent organisational skills and the ability to manage competing priorities. * High emotional intelligence and confidence interacting with a range of stakeholders. * Strong communication skills, both written and verbal. * Solid Microsoft Office skills (Outlook, Word, PowerPoint, Excel, Teams). * A proactive mindset and willingness to take ownership of tasks and follow through. * Interest in technology, innovation, and AI-driven ways of working. * A high level of professionalism, discretion, and integrity. Formal qualifications in Business Administration or a related field are beneficial but not essential. WHY YOU’LL LOVE IT * A high-impact role supporting a Global CFO in a growing international business. * Exposure to global operations and senior leadership. * Hybrid working – based in Dandenong South with flexibility to work from home and other locations, including Mt Eliza. * Opportunity to shape how the CFO’s office operates, including adopting modern tools and AI. HOW TO APPLY If you’re highly organised, motivated, and ready to step into a role where you can make a real impact supporting a senior leader, we’d love to hear from you.