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Accounting Operations Specialist

Contoro Inc.

Austin, TX Full-time Posted 6d ago
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JOIN CONTORO ROBOTICS – REVOLUTIONIZING WAREHOUSE AUTOMATION WITH CUTTING-EDGE ROBOTICS At Contoro Robotics, we're on a mission to solve labor challenges through advanced robotic solutions. Headquartered in Austin, TX, our fast-growing startup is transforming the supply chain industry with our flagship warehouse automation technology. Our team is made up of top-tier experts in robotics, AI, and logistics, working together to push the boundaries of automation. We’re looking for talented and ambitious individuals to join us on this journey—helping shape the future of robotics while growing alongside a world-class team. If you're passionate about innovation, problem-solving, and making a real-world impact, we want to hear from you! Location: Austin, TX Employment Type: Full-Time (entry/jr lvl) Department: Corporate Operations (Finance Team) Reports To: Director of Finance ABOUT CONTORO Contoro Robotics is an Austin-based robotics company developing autonomous solutions for truck unloading and logistics operations. As the company continues to grow and expand customer deployments, we are building our internal finance organization to support scalable operations and maintain accurate, timely financial information. ABOUT THE ROLE Contoro is seeking a detail-oriented Accounting Operations Specialist to support the day-to-day accounting and financial operations of the company. This is a hands-on, execution-focused role responsible for maintaining accurate financial records, processing and tracking accounts payable and accounts receivable, managing expense documentation, supporting reconciliations, and helping track costs associated with customer deployment projects. They will work closely with and report to the Director of Finance. This is an excellent opportunity for someone early in their accounting or finance career who wants broad exposure to accounting operations within a fast-growing startup. KEY RESPONSIBILITIES BOOKKEEPING & GENERAL ACCOUNTING * Maintain accurate and up-to-date financial records in QuickBooks. * Record and categorize company transactions using the appropriate general ledger accounts, departments, vendors, and projects. * Maintain supporting documentation for financial transactions. * Assist with bank, credit card, and other account reconciliations. * Support the Director of Finance with month-end and year-end accounting activities. * Identify discrepancies or missing information and escalate issues as appropriate. ACCOUNTS PAYABLE * Process and track vendor invoices. * Verify invoices have appropriate documentation and approvals. * Maintain vendor records and payment information. * Track upcoming payments and outstanding balances. * Assist with preparing vendor payments in accordance with company approval processes. * Respond to routine vendor questions regarding invoices and payment status. ACCOUNTS RECEIVABLE * Assist with preparing and issuing customer invoices. * Track customer payments and outstanding receivables. * Maintain accurate AR records and supporting documentation. * Follow up internally on outstanding customer invoices as directed by the Director of Finance. * Maintain AP and AR trackers and aging reports. EXPENSE MANAGEMENT * Maintain and categorize company expenses in Ramp and QuickBooks. * Review corporate card transactions and employee reimbursements for appropriate receipts, documentation, and coding. * Follow up with employees regarding missing receipts or expense information. * Ensure expenses are appropriately assigned to departments and projects. * Maintain organized expense records to support month-end close and financial reporting. DEPLOYMENT PROJECT COST TRACKING * Track expenses associated with individual customer deployment projects. * Ensure deployment-related purchases, materials, travel, freight, contractors, and other expenses are assigned to the appropriate project. * Maintain project expense trackers. * Assist with comparing actual deployment expenses against project budgets. * Work with Operations and Deployment teams to obtain missing cost information and supporting documentation. * Flag unusual or unexpected expenses for review by the Director of Finance. FINANCIAL ADMINISTRATION & REPORTING SUPPORT * Prepare routine AP, AR, expense, and project-cost reports. * Maintain organized financial documentation for audits, tax preparation, investor due diligence, and other financial reviews. * Assist the Director of Finance and external accountants with financial information requests. * Help improve bookkeeping and expense-management processes as the company grows. QUALIFICATIONS * Bachelor's degree in Accounting, Finance, Business, or a related field preferred; recent graduates are encouraged to apply. * 1–2 years of bookkeeping, accounting, finance, or related experience. * Basic understanding of accounting principles, AP, and AR. * Familiarity with QuickBooks required. * Experience with Ramp or another expense-management platform is a plus. * Bilingual in Korean is a plus. * Proficiency with Excel or Google Sheets. * Strong attention to detail and organizational skills. * Ability to manage recurring tasks and meet deadlines. * Comfortable following up with employees and vendors to obtain required information. * Willingness to learn and take on additional responsibilities as the company grows. * Comfortable working in a fast-paced startup environment. WHAT SUCCESS LOOKS LIKE Success in this role means Contoro's day-to-day financial records are accurate and current, invoices and expenses are properly documented and categorized, AP and AR are well organized, deployment costs are consistently tracked, and the Director of Finance has reliable financial information to support reporting and decision-making. The successful candidate will develop a strong understanding of Contoro's accounting operations and have opportunities to grow their responsibilities as the company scales.

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