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Accounts Receiveable/ Accounts Payable Specialist (On-Site)

Integra Beauty

Dania Beach, Florida Full-time Posted 5d ago
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Who We Are: At Integra Beauty, our team of innovators and visionaries is passionate about pushing boundaries and taking bold risks to inspire people to realize their beautiful potential. With our headquarters in Dania Beach and offices in California and Ohio, we are constantly raising the bar to create a more diverse and dynamic work environment. We develop cutting-edge digital platforms and promote industry-leading products across online, mobile, social, and retail markets. Integra Beauty has established L’ange and OFIR as two leading consumer goods brands, paving the way for unlimited brand incubation. Our team is at the forefront of emerging trends, and we are looking for like-minded individuals to continue growing our company. About The Role Integra is seeking a detail-oriented and proactive Accounts Receivable /Accounts Payable Specialist to join our growing accounting team at our Dania Beach, FL Headquarters. Reporting directly to the Accounting Manager, this role is key to managing our full-cycle payables and support receivables processes. The ideal candidate thrives in a fast-paced, paperless accounting environment, bringing deep, hands-on experience with Bill.com for automated workflow management and NetSuite ERP for general ledger integration and financial tracking. DUTIES & RESPONSIBILITIES BILL.COM AP INTAKE & WORKFLOW MANAGEMENT * Receive, review, and upload vendor invoices accurately into Bill.com in a timely manner. Ensure accurate GL account coding, vendor attribution, department allocation, and retailer-specific expense categorization. * Execute rigorous 3-way matching (Purchase Order → Receipt → Invoice) for all inventory-related payables. * Route bills to the Accounting Manager through Bill.com approval workflows, actively monitor queues, and adhere to internal SLA response targets. * Process employee corporate credit card expense reports in Bill.com, verify supporting documentation/receipts, and flag non-compliant submissions. * Identify, flag, and resolve duplicate invoices, billing discrepancies, or missing documentation prior to routing for approval. NETSUITE INTEGRATION & MASTER DATA MAINTENANCE * Maintain unified, accurate vendor profiles across both Bill.com and NetSuite (banking information, tax forms, payment terms, and GL mappings). * Conduct routine audits of vendor databases to eliminate duplicate records and complete missing information fields. * Maintain an organized digital filing system for vendor contracts, correspondence, and invoice documentation. INVENTORY PAYABLES & OPERATIONS COORDINATION * Coordinate closely with the Inventory and Operations teams to confirm receipt of goods prior to bill authorization. * Track and reconcile open Purchase Orders (POs) against received and invoiced balances to eliminate overbilling risks. FINANCIAL REPORTING, SCHEDULES & MONTH-END CLOSE * Run, analyze, and distribute weekly AP Aging reports to executive leadership and the Accounting Manager. * Create, update, and reconcile prepaid expense schedules for month-end review. * Assist in month-end close by identifying unbilled goods and services for accurate expense accrual. * Reconcile monthly vendor statements to the general ledger and credit card statements against submitted expense reports. * Oversee year-end 1099 compilation and distribution processes. COMPLIANCE, SOPS & CONTINUOUS IMPROVEMENT * Maintain standard operating procedure (SOP) documentation for all payables workflows. * Participate in cross-training initiatives within the accounting team to guarantee uninterrupted operational coverage. * Assist internal and external audit teams by compiling requested invoice and payment backup documentation. * Perform other related duties and special projects as requested by the team and leadership. QUALIFICATIONS * Hands-on proficiency with Bill.com (bill entry, routing workflows, coding rules) and NetSuite ERP (or comparable enterprise ERP platforms). * Advanced Microsoft Excel capabilities (Lookup functions, Pivot Tables, logical formulas, data filtering). * Proficiency in Google Workspace (Docs, Sheets, Drive) and modern cloud documentation tools. * Comfort using modern office AI tools and automations as a business productivity enabler. * 2+ years of full-cycle accounts payable, general accounting, or AP/AR experience in a paperless environment. * Proven understanding of foundational accrual accounting, 3-way matching mechanics, prepaid amortization, and aging schedule analysis. * Bachelor’s Degree in Accounting, Finance, or equivalent practical work experience preferred. * Exceptional precision in high-volume data entry and numerical verification. * Excellent written and spoken English communication skills. * Ability to work independently at headquarters while collaborating with cross-functional and cross-time-zone teams. * Strict adherence to data security, privacy, and confidential financial control protocols. BENEFITS * Medical, Dental, Vision, Life Insurance * 401k plan * Additional Opt-In Insurances * PTO + Sick Time Pay * L'ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L'ange products and also try new products! KEY INTEGRA COMPETENCIES (ALL CANDIDATES ARE EXPECTED TO DEMONSTRATE, REGARDLESS OF ROLE) * Action Oriented * Situational Adaptability * Drives Results

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