Position Summary The Office Manager / Bookkeeper is responsible for the day-to-day execution of the accounting, financial reporting, and office administration functions for Steeple Town Enterprises and its related entities. This is a full-time, on-site position of 40 hours per week, reporting directly to the Owner. RESPONSIBILITIES Accounting & Bookkeeping Accounts Payable * Maintain accurate and current Accounts Payable records in Sage 50 for each company entity. * Verify every vendor and subcontractor invoice against purchase orders, delivery confirmations, and project records before entry. * Ensure all transactions are properly coded to the correct entity, job, and general ledger account, and are supported by documentation. Accounts Receivable & Collections * Prepare and issue customer invoices, progress billings, and final invoices in coordination with the Construction Coordinator and sales staff. * Record cash receipts according to established procedures and prepare bank deposits as needed. * Manage the bank draw request process, including requesting draws, creating invoices, and providing lender documentation as required. * Monitor A/R aging and communicate professionally with customers regarding outstanding balances and collections. * Escalate past-due accounts and billing disputes to the Owner promptly. General Ledger & Reconciliations * Record and reconcile daily financial transactions * Prepare General Journal entries, including accruals, adjustments, and intercompany entries between entities. * Complete monthly bank, credit card, and balance sheet account reconciliations in an audit-ready format. * Identify and resolve discrepancies, and escalate concerns to the Owner as needed. Payroll Support * Assist with payroll processing, including collecting and verifying employee time records. * Ensure payroll is processed accurately and on time and is properly recorded in the accounting system. * Maintain payroll records and support payroll tax filings in coordination with the Owner and external partners. Cash Flow, Budgeting & Forecasting * Prepare and maintain the weekly cash flow report. * Support budget preparation and forecasting activities with the Owner and external partners. * Monitor upcoming payables, receivables, and draw requests to help the Owner manage cash needs. Job Cost & Overhead Reporting * Ensure project expenses, receipts, and invoices are coded accurately to jobs. * Prepare labor burden and overhead absorption reporting as directed. * Support the Owner and Project Manager with job cost information as requested. Office Management & Administration Front Office & Customer Communication * Answer the telephone and greet visitors professionally, providing information and relaying messages. * Route matters requiring action to the appropriate person and follow up to ensure completion. * Return all calls and messages within one business day, and within two hours whenever possible. Customer & Lead Records * Log incoming leads in Pipedrive or the company-designated system and assign job numbers. * Maintain accurate customer, lead, and vendor information in company systems. * Maintain organized customer and company files, both electronic and paper, that are readily accessible. Office Operations * Oversee the day-to-day operation of the office to ensure it runs efficiently and professionally. * Order and maintain office supplies and manage office equipment, vendor, and service accounts. * Maintain company records and filing systems, including document retention. * Maintain a clean, organized, and professional office environment. QUALIFICATIONS * Associate's degree in accounting, business, or a related field, or equivalent experience; high school diploma or GED required. * Minimum 1 year of Accounts Payable / Accounts Receivable experience with a focus on financial reporting. * Minimum 1 year of experience in a customer- or client-facing role. * Minimum 1 year of experience in a self-directed role with accountability for results. * Proficiency in Sage 50 (Peachtree) and Microsoft Excel; working knowledge of Microsoft Word and Office. * Strong understanding of accounting principles and managerial and financial reporting. * Experience with multi-entity accounting, construction job costing, or managerial accounting is preferred. * High attention to detail, strong organizational skills, and the ability to manage multiple priorities.

Bookkeeper - Construction

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