Vapi (/ˈVɑːpi/): * Voice AI that resolves, not transfers * Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life * Trusted by 1 million developers building the future of voice agents * Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised * Try talking to Vapi now! VAPI (/ˈVⱭːPI/): * Voice AI that resolves, not transfers * Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life * Trusted by 1 million developers building the future of voice agents * Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised * Try talking to Vapi now! WHY WE’RE HIRING THIS ROLE: * We're looking for an exceptional Executive Assistant to support our CFO and Finance organization while also providing calendaring and ad hoc support to our VP of Sales. This is a high-trust, high-impact role for someone who thrives on creating order from chaos, anticipating needs before they arise, and helping executives operate at their highest level. You'll be a force multiplier across Finance, working with leaders, board members, investors, and cross-functional teams while handling highly confidential information with discretion. WHAT YOU’LL DO: * 30 Day: * Learn the priorities, operating rhythms, and communication styles of the CFO and VP of Sales. Take ownership of calendars, scheduling, travel, and meeting logistics. * Build relationships across Finance and key cross-functional partners. * 60 Day: * Independently manage complex calendars, travel, expenses, and executive communications. * Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles. * Own operational processes that keep the Finance organization running smoothly. * 90 Day: * Become a trusted partner who proactively identifies problems, removes friction, and keeps priorities moving. * Drive cross-functional projects, improve operational workflows, and ensure nothing falls through the cracks. * Serve as the connective tissue across Finance, GTM, and executive leadership. WHO YOU ARE: * 3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup. * Exceptionally organized, proactive, and calm under pressure. * Exercises outstanding judgment and discretion with confidential information. * Strong written and verbal communicator. * Comfortable with Google Workspace, Slack, Notion, DocuSign, and AI productivity tools. * Thrives in fast-moving environments where priorities shift quickly. * Takes ownership, follows through, and enjoys making executives and teams more effective. HOW WE WORK: * Build something worthy of love * Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate. * Commit and follow through * We finish what we start and build trust by being people others can count on. * Why not today? * We value urgency and momentum. The fastest path to customer value usually wins. * Seek raw input * We go directly to customers, data, and teammates instead of relying on summaries or assumptions. * It’s our problem * We operate as one team. We share credit, own mistakes together, and support each other when things get hard. * Be direct and kind * We give feedback clearly, respectfully, and without delay. WHY VAPI: * Generational impact: Build the human interface for every business * Ownership culture: Many of us are previous founders * Kind team: The founders, Jordan and Nikhil, are Canadians * Tier-1 Investors: YC, KP seed, Bessemer Series A WHAT WE OFFER: * Real stake: We offer a competitive salary and excellent equity ownership * Comprehensive health coverage: medical, dental, and vision plans * Team love: We love hanging out, and we do quarterly off-sites * Flexible time off: take what you need * More: catered meals, transportation, gym, and a $10k annual L&D budget

Executive Assistant

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