Mirrai Careers

Executive Assistant - Investment Management (Emirati Talent only)

Aldar Properties PJSC

Abu Dhabi Posted 4w ago
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JOB PURPOSE * Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner * Follow-up on the department action plan/MoM as advised by the head of the department * This role is for a UAE national only. ROLES AND RESPONSIBILITIES   * Ensure proper and timely coordination of activities across functions with other Team Assistants / Executive Assistants * Organize, file and maintain correspondence and other documentation for Department (paper & digital filing) * Schedule appointments, prepare agenda, and coordinate arrangements for meetings * When required, support preparation of meeting minutes and follow-up with other Departments on action points * Screen and communicate meeting minutes, reports, and other business documents to the related stakeholders * Coordinate / follow-up with other team members on the tasks provided by the head of the department * Ensure to a timely correspondence to the department's requests * Screen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related person * Coordinate travel bookings, visa applications and expense claims for all Department members * Follow-up with other Departments on next steps and requirements as per the meeting minutes * Organize, file and maintain correspondences and other documentation appropriately; * Draft letters and official correspondences to concerned parties * Prepare & format PowerPoint presentations (internal presentations / external pitches etc.) to a high professional standard * Coordinate with other departments to process contracts, approval documents, invoices etc. * Coordinate attendance monitoring and vacation planning for team * Coordinate ERP actions including raising TCRFs and processing invoices   TECHNICAL AND INTERPERSONAL SKILLS * Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders * At least practical-level command of both English and Arabic, written and spoken * Ability to maintain confidential information * Good communication and interpersonal skills * Great understanding of policies, procedures & work methods * Strong computer skills * Excellent organization skills

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