Mirrai Careers

People Operations Associate

Lalamove

Ho Chi Minh City Full-time Posted 4d ago
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WHAT YOU’LL DO Timekeeping: * Follow up and track employees' working hours, daily timekeeping, and annual leave applications, ensuring accurate and timely salary calculations. * Manage the monthly working schedule and verify it monthly. * Check and verify the daily timekeeping database, upload consolidated files to the C&B shared folders. * Manage and cross-check detailed lists of overtime working hours. * Send and cross-check actual working days, additional shifts, and annual leave with employees. PIT (Personal Income Tax) * Collect documents for opening new PIT accounts and registering dependents. * Coordinate yearly PIT reports and settlements. * Create a database of income files and prepare documents for PIT deductions. * Collect authorized permission for PIT settlement and track document files. * Prepare income confirmation documents and PIT deduction's book of invoice. * Print PIT settlement authorized permission and distribute documents to employees. Labor Contracts and Appendix: * Track and follow up on labor contracts, including first sign, renewals, and appendix signing. * Notify departments of employees whose contracts are expiring and provide evaluation forms. * Collect evaluation forms, scan, and upload files to the C&B shared folders. * Cross-check labor contracts before distributing them to employees. * Prepare employment termination documents and appendix of settlement if necessary. Employee Administrative Management * Manage consolidation payments such as SHUI (Social Health Insurance) and uniforms. * Print termination decisions and settlements, submit them for approval and company stamp. * Receive and store paper documents related to termination and settlement. * Receive and deliver forms and documents to HR, uploading scanned files to the shared services team. * Support document delivery to employees for signing termination and settlement forms. Insurance * Collaborate with the main technical HR teams to verify and cross-check changes in social insurance, medical insurance, and unemployment insurance. * Offer guidance and advise employees on relevant insurance policies and procedures. * Compare insurance schemes and programs. * Perform the closing for the social insurance book. * Update changes in PVI insurance and distribute PVI insurance cards to employees. * Act as the key contact for benefits schemes and consulting. Reports * Prepare monthly/periodic internal payroll reports, cost reports, PIT reports, and other statutory reports for relevant authorities.Other Responsibilities Other Responsibilities * Support HR Manager in developing and implementing C&B policies, reward and recognition programs, loyalty schemes, healthcare packages, disciplinary actions, etc. * Assist HR Managers in implementing team projects and initiatives, including salary surveys, annual salary reviews, performance evaluations, promotion programs, etc. Others: Ad-hocs tasks/ works assigned by Line Manager. WHAT WE SEEK Hardworking, flexible & organized skills. Interested in C&B Admin tasks.  Reliable, Independent, Considerate & Self-motivated personality. Proactiveness and ability to handle potential people issues. Strong communicator with the ability to be responsive and share feedback to employees when needed. True warrior with hands-on experience and willing to create new milestones with our People Operations Team. Ability to work independently and work as a team in some HR new initiatives' projects. Excellent attention to detail, reliable and well organized. Ability to exercise discretion at all times is essential. Very energetic and passionate to engage everyone into company activities. WHAT YOU’LL NEED University graduate in any related fields  At least 2 years of experience working in Human Resources, C&B…, preferably in a logistics/e-commerce fulfillment environment Hands-on experience in managing employee files/documents and executing core C&B tasks (Employment Contracts, Social Insurance, and Timekeeping/Attendance).  Good knowledge of labor law, PIT, SHUI practices and other related regulations  Expert user of MS Office (Word, Excel)  Good at communication, numerical reasoning & logical thinking  Careful, result-oriented. Calm under pressure.  High ability to work well under high pressure in meeting targets & deadlines Candidate Notice * While ensuring your application is prioritized for reaching out and your data remains protected following the personal data privacy, we encourage you to apply directly via our Careers Website instead. Please review our Candidate Privacy Notice. To proceed next steps, please confirm your consent to our Privacy Policy; without it, there will be distinctly some delays in moving forward with your application. * To all candidates - Lalamove respects your privacy and is committed to protecting your personal data. This Notice will inform you how we will use your personal data, explain your privacy rights and the protection you have by the law when you apply to join us. Please take time to read and understand this Notice. Candidate Privacy Notice: https://www.lalamove.com/en-hk/candidate-privacy-notice

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