At Flynn, it's not just a job, it's a career Job Title: Office Administrator Location: Mississauga, ON Employment Type: Office, Salary, Contract (12 Months) Job Functions: Office Administration Industry: Building Envelope Construction Salary: $48,000 - $58,000/year (12-Month Contract Role) Responsibilities: * Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information. * Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires. * Gather & update prequalification data sheet annually. * Review, log and coordinate payments of infraction fines issued related to Fleet. * Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates. * Maintain logs for bonds issued for Canada and US, validating calculation and costs. * Administer payments for various billings through Perceptive platform, allocating coding as applicable. * Reconcile monthly statements for outstanding payment of Insurance and Bonds billings; * Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes. * Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals. * Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs; * Provide insurance cost worksheet for approval related to CCIP/OCIP projects. * Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included. * Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects. * Coordinate internal and 3rd party audits as required for CCIP/OCIP projects. * General Administration as required, includes data entry, filing, letters, etc. Qualifications: * Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset. * Knowledge of COI (certificates of insurance) and surety administration. * Invoicing experience is considered an asset. * Must be organized and self-motivated with a sense of urgency. * Able to prioritize competing deadlines and manage a high-volume workload efficiently. * Courteous, professional, and customer service oriented. * Proficiency with Microsoft Office Suite and web-based software. * Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.). What We Offer: * Company perks and discounts. * On-going career development courses and programs through our in-house Flynn University * Develop life skills by learning and growing both personally and professionally. * Work on projects of various sizes and complexities. * Company subsidized in-house cafeteria and on-site gym. * Free parking. CANRO #LI-JH1 Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team. Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to. This posting is for an existing vacancy within the organization.