ABOUT ALLIED Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness. Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision informs how we operate, how we design and how we lead. Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity—today and for generations to come. Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful, tangible and enduring—work that contributes meaningfully to cities and the people who inhabit them—you will find purpose here. For more information on Allied’s approach to city-building, visit our Insights page. This role is a current 10‑month contract vacancy on the Allied team. PURPOSE Provide administrative support across a portfolio of construction projects. As a Coordinator, Construction, you will support contract coordination, vendor management and financial processes. Reporting to the Senior Director, Technical Services, you will collaborate across the organization to play a key role in ensuring projects are well documented, financially tracked and delivered according to expectations and timelines. RESPONSIBILITIES * Manage all project-related administration and documentation, ensuring accuracy and completeness, including leading or assisting with the preparation, review, and formal award of tenders, collecting and reviewing all construction documents from contractors and consultants. * Issue all jobs and contracts in Yardi, including change orders. * Coordinate with relevant Construction team members to ensure project timelines and expectations are met; follow up as necessary. * Assist with tracking budgets, commitments and expenses to support financial reporting. * Attend and support project teams at in-office and off-site meetings as required. * Review and process project related account payables to ensure accuracy and completeness. * Support accrual process working with members of Construction team. * Support the construction team in all financial matters. * Act as the liaison for the Accounting department on contract and account payable matters. * Communicate daily with Construction team on a variety of job-related topics, including Vendor management, Contract Management and Procurement administration. * Coordinate vendor onboarding, ensuring all compliance documentation is complete and current * Maintain organized and current project files. * Help develop and foster relationships internally and externally with project-related vendors. * Maintain project data and systems information, ensuring all files are complete and accurate, properly version controlled and have valid and executed documentation, and are properly filed in SharePoint. * Other duties as assigned. QUALIFICATIONS * Minimum of 1-2 years of professional experience in construction, real estate or property management is an asset. * Strong interpersonal skills, including a proven ability to build relationships. * Collaborative worker; effective member of a team. * Proficient with Excel, Word and Outlook applications. * Ability to work under pressure in meeting deadlines, by managing multiple priorities, high volumes of documentation, and utilizing strong organizational and time management skills. * Knowledge of Yardi an asset. TOTAL REWARDS* AND THE EMPLOYEE EXPERIENCE At Allied, total rewards are designed with the same perspective that shapes our operations. They are intended to support sustained contribution, creativity and a genuine sense of ownership in the work we do. In practice, this includes: * Shared financial success and an ownership mindset Eligible employees participate in performance-based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization. * Intentional presence and time off In addition to vacation, employees receive six personal days and half-days before statutory holidays. Allied supports flexibility while maintaining a strong, in-person culture. This reflects how we collaborate most effectively and how we operate as a business. * Health, wellbeing and support Comprehensive, company-paid health benefits include vision and dental coverage, along with a healthcare spending account. An employee assistance program is available to provide confidential support when it is needed. * Growth through leadership and exposure Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate across disciplines and develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands-on experience and shared responsibility. * Professional development grounded in practice Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization. * Purpose and connection beyond work Each year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them, reflecting our belief that contribution extends beyond the workplace. If you are motivated by the role real estate plays in shaping cities and culture, and want your work to contribute to that effort, we encourage you to apply. More insight into life at Allied, including our ESG and EDI initiatives, can be found in our annual ESG report. *Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure. We will confirm what benefits you qualify for during the recruitment process. ADDITIONAL INFORMATION We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people. We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply. We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to [email protected] if support is needed. We look forward to receiving your application.

Project Coordinator, Construction

Similar jobs

Explore related jobs