About Us AB Facility Services is a trusted facility solutions partner delivering integrated maintenance and building support services helping organizations create and maintain safe, efficient, high-performing, and welcoming environments. Position Summary The Accounts Payable Specialist will be responsible for the day-to-day management of the Company's accounts payable functions, including vendor invoices, contractor invoices, Ramp transactions, expense documentation, payment processing, and account reconciliations. Key Responsibilities * Process and maintain vendor and contractor invoices from receipt through payment. * Review invoices for accuracy, appropriate coding, approvals, and supporting documentation. * Manage and reconcile Ramp transactions, including receipts, coding, approvals, and outstanding transactions. * Monitor company card activity and follow up on missing receipts or documentation. * Maintain accurate vendor records and assist with vendor onboarding and updates. * Process contractor invoices and verify required supporting documentation before payment. * Match invoices to purchase orders, contracts, work orders, or other supporting documentation when applicable. * Enter and maintain AP transactions within the accounting system. * Assist with weekly payment processing and ensure invoices are paid according to established terms. * Reconcile vendor statements and research outstanding or disputed balances. * Communicate with vendors and contractors regarding invoices, payment status, discrepancies, and account questions. * Identify duplicate invoices, incorrect charges, missing approvals, and other AP discrepancies. * Maintain organized electronic AP records and supporting documentation. * Assist with month-end close activities, including AP reconciliations and accrual support. * Prepare AP reports and provide information to management and Accounting as needed. * Support the Controller and accounting team with special projects and process improvements. * Maintain confidentiality of financial and company information. Qualifications * 3+ years of accounts payable or accounting experience. * Experience processing vendor invoices and payments. * Experience with Ramp or a similar corporate card/expense management platform preferred. * Experience with accounting software; Sage 300 experience is a plus. * Strong Excel skills, including spreadsheets, lookups, and basic reconciliations. * Strong attention to detail and organizational skills. * Ability to manage a high volume of invoices and transactions while meeting deadlines. * Strong written and verbal communication skills. * Ability to independently follow up with vendors, contractors, and internal departments. * Ability to identify discrepancies and resolve issues efficiently. * High level of accuracy, accountability, and professionalism.

Accounts Payable Specialist

Similar jobs

Explore related jobs

Similar jobs